Buyer/ Purchasing Agent

Location: Washington, DC
Date Posted: 07-13-2017
COMPANY PROFILE:
Howard University Hospital (HUH) is a private, non- profit institution recognized for its ground breaking research and teaching programs. HUH has a rich tradition of leadership and service dating back to 1862. Over the course of its 150 year history of providing the finest primary, secondary, and tertiary health care services, HUH has become one of the most comprehensive health care facilities in the Washington, DC metropolitan area and designated a DC Level 1 Trauma Center.
 
BENEFITS OFFERED:
Competitive pay, 403-B Savings (Howard contributes a sum equal to 6% of your pay from your date of hire. Howard matches up to 2% of what you invest. Both Howard’s contributions and the contributions that you make to the plan are yours, and you are immediately vested 100%. Comprehensive medical and dental plans Prescription Drug Benefits. Discount on optical wear at the HUH Optical Shop, Pet Insurance, Wellness Rewards Program, Tuition remission for employees and dependents, Low-cost onsite parking, SmartTrip Commuter Transit and Parking Benefits, and much, much more!!!
BASIC FUNCTION :
Responsible for the procurement of goods and services for the Hospital. Provides supervision and coordinate the activities of staff engaged in the purchasing of medical supplies, equipment and services for the care and treatment of patients. Provides guidance and direction for all Purchasing activities.
 
DIMENSIONS :
Reporting directly to this position are Purchasing Agents.
 
NATURE AND SCOPE :
Interacts internally with Director, Systems Analyst, immediate staff members, department heads and University and Hospital officials. Interacts externally with vendors and the general public.
 
PRINCIPAL ACCOUNTABILITIES:
  • Ensures workflow support and timely processing of Requester Requisitions through the Lawson procurement system.
  • Processes Requester Requisitions through the Lawson Procurement System.
  • Communicates with suppliers and departmental representatives on purchasing, shipping, receiving and accounting problems.
  • Canvasses all available sources for the best price through present and future purchasing of medical supplies and services including Veterans Administration (VA), Government Services Administration (GSA), Novation, etc.
  • Maintains the highest level of professional conduct to safeguard the confidentiality of supplier price information.
  • Works with Accounts Payable to reconcile any differences as it relates to the purchase order and invoice presented for payment.
  • Assists with bid evaluations on the specifications and the ability of the vendor to deliver products, equipment and services.
  • Interviews and recommends hiring of new employees in accordance with HUH hiring practices.
  • Performs, maintains and submits timely competency reviews.
  • Tracks documents to ensure requests/orders are current by managing reports from the Lawson System.
  • Assists in the training and orientation of Purchasing Agent.
  • Maintains a general knowledge of the purchasing module of the Lawson System.
  • Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
  • Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
  • Participates in activities that promote adherence to federal healthcare program requirements.
  • Actively participates in Health Sciences Compliance Program activities.
  • Adheres to the requirements of the HIPAA Privacy Policies and Procedures.
  • Maintains confidentiality of patients, families, and staff.
  • Assumes other duties and responsibilities that are related and appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
CORE COMPETENCIES :
  • Ability to handle and resolve complaints in a professional manner.
  • Knowledge of Purchasing policies and procedures.
  • Knowledge of computer applications via the Lawson System to receive and process electronic reports and
  • inputting pertinent details essential in ordering supplies and equipment.
  • Ability to work independently, develop appropriate, effective and efficient methods of completing assignments.
  • Ability to prepare and maintain up-to-date Purchasing records.
  • Ability to resolve issues relating to Purchasing in a timely and effective manner.
  • Ability to maintain a professional manner at all times.
  • Ability to use a personal computer.
  • Competence in both oral and written English.
  • Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.
MINIMUM REQUIREMENTS :
Bachelor’s Degree in field or related area.
Five (5) to eight (8) years work experience in purchasing or related environment.
In lieu of Bachelor’s Degree, eight (8) or more years experience in purchasing or related field will be accepted.
Must be able to stand, walk, sit, lift (12-25lbs), stoop, kneel, pull, push, reach, write, type, file, speak, hear, see, calculate, compare, evaluate and organize for extended periods of time.
Job Type: Full-time
Required education:
  • High school or equivalent
Required experience:
  • purchasing: 5 years
Required license or certification:
  • Bachelor's OR 8 years purchasing experience
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