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HIM Coordinator

Washington, DC

The Electronic Health Record Coordinator is responsible for monitoring the ongoing transition from paper-based forms to new electronic document management system. The EHR Coordinator acts as liaison between users and Health Information Management, Patient Access, and Information Systems as related to the forms documentation management and other HIM special projects.



Interacts with Patient Access, Business Office, Nursing, Information Systems, and other ancillary departments.


Researches potential multiple medical record numbers. Performs merges, corrections and deletions in the MPI, SoftMed applications, 3M application, release of information application and dictation/transcription application. Also may physically merge paper records and microfilm.
Provides monthly summary statistics, listing new medical record number errors by departments. Work closely with the Committees, the Health Information Management Directors and facility Health
Information Informatics Committees to update on MPI concerns and review and approve forms for use in the patient's medical record.
Works with Health Information Management Directors and form owners to transition existing paper­ based fonns into a document-imaging ready format and to eliminate the use of all non-bar-coded forms according to an established timeline.
Ensures all forms meet the specifications for document scanning related to layout, font, colors and shading.
Collaborates with Medical Staff, Clinical Educators, Nursing and other departments to develop new forms and/or revise existing forms for use in the patient's medical record, ensuring each form is in compliance with standards and other applicable regulations.
Works closely with Information Systems Department regarding enhances, fixes and issues as it relates to document management system.

Provides coordination for HIM related special projects.
Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
Participates in activities that promote adherence to federal healthcare program requirements. Actively participates in Health Sciences Compliance Program activities.

Adheres to the requirements of the HIPAA Privacy Policies and Procedures. Maintains confidentiality of patients, families, and staff.

Assumes other duties and responsibilities that are related and appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.


Ability to analyze and understand complex data and computer system related to the master patient index and forms document management.
Excellent problem-solving skills, including the ability to interpret system processes and reports. Highly developed judgment skills in establishing priorities and managing time.

Ability to independently operate hardware and software systems. Demonstrated usage of spreadsheets, databases and word-processing.
Demonstrates excellent written and verbal communication and presentation skills. Professional-level initiative and orientation towards work responsibilities.

Must be able to work independently and prioritize multiple tasks and priorities. Knowledge of professional practice standards regarding health information management. Knowledge of medical terminology.

Strong working knowledge of Microsoft Office Suite applications. Knowledge of healthcare environment.
Ability to analyze complex data.
Ability to maintain confidentiality in all aspects of the Hospital's business.
Ability to participate in process Improvement (Pl) activities and make recommendations for improving quality of Health Information Management service.
Ability to meet schedules and inflexible timelines. Ability to work with a minimum of direction.
Competence in both oral and written English.
Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.


Must demonstrate collaboration; accountability; respect; excellence; and service.
Works with team members and peers in and outside of their immediate work group to create an exceptional experience for patients, students and other visitors; looks for ways to achieve departmental/institutional results by partnering.
Accepts responsibility for his/her actions to provide health care and or ancillary functions in a highly efficient and compassionate manner. The employee must function as a Steward (Have Ownership) of the Howard values that foster a commitment to improving the patient and student experience, organizational efficiency and the environment.
Embraces diversity; cares holistically for those we serve; treats all as we would like to be treated; manages the patient's right to privacy with meticulous care 100% of the time and keeps patient and proprietary information about the institution confidential.
Anticipates the patient's and student's needs, presents as a model representative of the institution and maintains high standards of care while striving to improve performance and create exceptional experiences for our customers.
Behaves in a friendly, resourceful and professional manner towards all they encounter; treats patients, students and visitors in the same way that they would want their family members or themselves to be treated.


Associates or Bachelors from an accredited Health Information Management Program with a degree in Health Information Technology, Computer Science or Business.
RHIA, RHIT, or CCS required.
In lieu of an Associate or Bachelor's degree in Health Information Management, three years of health information management experience plus one year of supervisory experience.
Knowledge of rules and regulations pertaining to a hospital reimbursement required.

Must be able to stand, walk, sit, handle, write, type, speak, hear, see, calculate, compare, edit, evaluate, interpret and organize for extended period of time.

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