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Tumor Registrar Manager

Washington, DC · Healthcare
BASIC FUNCTION:
 
This position is responsible for the maintenance of a viable tumor registry/data collection program in accordance with requirements for an approved cancer program.
 
DIMENSIONS:
 
Reporting to this position is the Tumor Registrar.
 
NATURE AND SCOPE:
 
Interacts internally with support staff of clinical departments, clinical department chairmen, nurses, physicians and allied health professionals. 
 
Interacts externally with the accrediting body, the Commission on Cancer of the American, College of Surgeons; the Cancer Bureau of the District of Columbia Government; and a variety of hospitals, agencies and medical committees.
 
PRINCIPAL ACCOUNTABILITIES:
 
Serves as Registrar and coordinator of the Tumor Registry and Tumor Board.
 
Establishes and maintains computerized files/databases in accordance with requirements of the American College of Surgeons, the accrediting body for cancer programs.
 
Administers all procedures of the Tumor Board.
 
Directs weekly didactic cancer conference.
 
Develops and plans special conferences, as necessary, in conjunction with the Continuing Medical Education Office.
 
Supervises the abstraction, classifying, and coding of clinical data on cancer patients for the Tumor Registry.
 
Interacts with the Metropolitan Regional Cancer Registry to ensure proper forwarding of cancer data.
 
Serves as Quality Assurance Coordinator for the cancer program.
 
Coordinates the Hospital Cancer Committee meetings.
 
Coordinates institutional participation in cooperative study groups.
 
Coordinates data participation in local, regional, and national studies as necessary.
 
Supervises and evaluates support staff.
 
Develops and conducts training programs for support staff.
 
Provides information and explains the working thereof to the Cancer Registry, Tumor Board, Director of the Cancer Center, and other interested parties.
 
Responsible for assistance with the writing and coordination of an annual report, as required by the accrediting body.
 
 
ORGANIZATIONAL EXPECTATIONS:
Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
 
Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
 
Participates in activities that promote adherence to federal healthcare program requirements.
 
Actively participates in Health Sciences Compliance Program activities.
 
Adheres to the requirements of the HIPAA Privacy Policies and Procedures.
 
Maintains confidentiality of patients, families, and staff.
 
Assumes other duties and responsibilities that are related and appropriate to the position and area.  The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
 
CORE COMPETENCIES:
 
Ability to administer the dynamic approval requirement aspects of the cancer program.
 
Ability to coordinate studies on cancer data for administration, epidemiologic purposes, planning, cancer patient care, and grants.
 
Ability to supervise employees and provide training and leadership to them in the dynamic environment related to cancer data classification and approval requirements.
 
Ability to effectively utilize computers.
 
Competence with Tumor Registry computer systems, particularly Impac/Medical Registry Services.
 
Competence in both oral and written English.  .  (Competence in oral and written Spanish is desired.)
 
Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.
 
CARES CRITERIA
 
Must demonstrate collaboration; accountability; respect; excellence; and service.
 
Works with team members and peers in and outside of their immediate work group to create an exceptional experience for patients, students and other visitors; looks for ways to achieve departmental/institutional results by partnering.
 
Accepts responsibility for his/her actions to provide health care and or ancillary functions in a highly efficient and compassionate manner.  The employee must function as a Steward (Have Ownership) of the Howard values that foster a commitment to improving the patient and student experience, organizational efficiency and the environment.
 
Embraces diversity; cares holistically for those we serve; treats all as we would like to be treated; manages the patient’s right to privacy with meticulous care 100% of the time and keeps patient and proprietary information about the institution confidential.
 
Anticipates the patient’s and student’s needs, presents as a model representative of the institution and maintains high standards of care while striving to improve performance and create exceptional experiences for our customers.
 
Behaves in a friendly, resourceful and professional manner towards all they encounter; treats patients, students and visitors in the same way that they would want their family members or themselves to be treated.
 
 
MINIMUM REQUIREMENTS:
 
Bachelor’s degree in Medical Records Science.  Master’s degree preferred.  In lieu of a bachelor’s degree in Medical Records Science, a bachelor’s degree in another field plus five (5) years’ Tumor Registry experience may be substituted.
 
Two (2) years’ responsible work experience as a Tumor Registrar or medical records administrator, one (1) year of which should be in a supervisory capacity.
 
Must be a Certified Tumor Registrar (CTR), Registered Records Administrator, or Accredited Records Technician.
 
Must be able to write, type, speak, hear, see (depth perception & color vision), calculate, compare, edit, evaluate, interpret and organize for extended periods of time.
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