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Administrative Coordinator (GME)

Washington, DC
Basic Function:
 
The purpose of this position is to provide professional/business support to Howard University's Graduate Medical Education Division (GME).
 
DIMENSIONS:
 
Indeterminate.
 
NATURE AND SCOPE:
 
Internal contacts include executives, administrators, managers, physicians, clinicians, staff and patients of the residents and the University at large. External contacts include consultants, various medical institutions/organizations, vendors, legal firms, insurance and financial institutions, etc.
 
PRINCIPAL ACCOUNTABILITIES:
 
Supports and/or represents Associate Senior VP for Health Sciences in duties related to Graduate Medical Education.
 
Provides input to refine GME standards, guidelines, and chairing/co-chairing meetings, upon request.
 
Assesses divisional bottlenecks, establishing measuring tools for performance  outcomes and  providing solutions/scenarios for various business units within Graduate Medical Education (GME) .
 
Assists and facilitates the strategy and implementation of contracts, affiliation agreements and other initiatives designed to promote the furtherance of GME initiatives and reputation.
 
Serves as a liaison for the Residency Program Coordinators to ensure knowledge of and compliance with procedures and assignments in support of Graduate Medical Education.
 
Keeps current with Accreditation Council for Graduate Medical Education (ACGME) requirements and implement policies/procedures to ensure institutional compliance.
 
Assists with maintaining protocols related to ACGME and HUH Guidelines for resident activity.
 
Assists with the development of GME policies, procedures, educational curriculum and orientation for Residency Program Coordinator(s).
 
Consult s/cooperates with the GME Director to prepare and publish outcomes of innovative educational activities.

Consults with the GME Director to create, distribute, compile and maintain documents related to internal reviews of the accredited and non-accredited programs under the Accreditation Council for

Graduate Medical Education, as well as the Institutional Review.
 
Schedules, compiles and maintains documents for resident grievances. Maintains the GME website and GME Issue tracker database.

Makes recommendations that facilitate continuous improvement in operating efficiency of GME and its programs. Assists· with creation and maintenance of the Department's Policy and Procedure manual.

Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
 
Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
 
Participates in activities that promote adherence to federal healthcare program requirements. Actively participates in Health Sciences Compliance Program activities.

Adheres to the requirements of the HIPAA Privacy Policies and Procedures. Maintains confidentiality of patients, families, and staff.

Assumes other duties and responsibilities that are related and appropriate to the position and area.

The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
 
CORE COMPETENCIES:
 
Knowledge of the principles, practices and methodologies of office management.
 
Ability to prepare and deliver presentations before customers, clients and other employees.
 
Ability to plan, prioritize , organize and coordinate work in situations where demands of a diverse nature and conflicting deadlines are involved.
 
Ability to work well under pressure, remain organized and focused and pay attention to detail, while delivering quality, polite and courteous services.
 
Ability to work as a team member as well as team leader on respective projects.


Ability to identify problems, recommend solutions, establish priorities and coordinate work activities.
 
Competence in both oral and written English.
 
Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.
 
MINIMUM REQUIREMENTS:
 
Bachelor's Degree in business, public administration, health affairs, health education or hospital administration preferred and one (1) year relevant experience.
 
Must be able to stand, walk, sit, lift, stoop, kneel, crouch, bend, pull, push, reach, handle, write, type, file, calculate, compare, edit, evaluate, interpret and organize for extended periods of time.
 
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