Unit Secretary - Operating Room (evening)

Location: Washington, DC
Date Posted: 08-30-2018
POSITION SUMMARY: This is a brief overview of the position’s main function--usually one to four sentences.
Under the general direction of the Operating Room Nurse Manager and/ or designee, performs a variety of general and specialized clerical support tasks related to the Operating Room. Responsible for the smooth flow of communication amongst the Operating Room Surgical Suites, Post-Operative Care Unit, Pre-Operative Suite and all ancillary areas that affect the operations of the department. Supports the Charge Nurse in ensuring that all activities associated with the daily execution of the surgical schedule are coordinated and communicated in a way that departmental and inter-departmental efficiency is expedited; patient care is facilitated with minimal delay and that quality of service is consistently maintained.

PRINCIPAL ACCOUNTABILITIES: This is a list of the major (essential) responsibilities of the position. Statements in this section should include specific “action” verbs, such as “operates”, “schedules”, “prepares”, “calculates”, “plans”, “organizes”, “conducts”, etc, to describe each function.
Prints and copies daily surgical schedule for unit distribution. Prints preference cards / pick lists as needed.
Updates the Operating Room "Master Schedule" and white board as changes occur.
Accurately writes the OR Schedule on the OR white board.
Enters same day cancellations into the computer system; enters add-on cases into the computer system.
Completes daily the O.R. staffing roster into the OR Staff assignment form and maintains records.
Enters orders for supplies use on patients on day of surgery.
Communicates to physician and staff any changes to the O.R. schedule. Communicates to Preop and PACU regarding progress of the daily elective schedule as well as add on urgent/emergent cases.
Verifies and communicates any changes in surgical times, procedures, status of patient, etc. with OR nursing personnel, anesthesia, nursing units, physicians, and admissions as needed.
Contact and obtain approval from Charge Nurse to send for surgical patients and call appropriate units to prepare patients scheduled for surgical procedures.
Answers the telephone and intercom system in a timely, pleasant and courteous manner. Directs callers; accepts, records and delivers messages; makes calls to all other departments, as required and/or directed; receives and directs visitors, patients, and staff; monitors and controls the flow of traffic.
Handles inquiries about patients and giving information in compliance with rules of patient confidentiality and HIPPA.
Directs patient families/friend, as needed, to the O.R./Post Anesthesia Care Unit (P.A.C.U.) waiting room.
Uses O.R. intercom system to coordinate clinical needs as directed by physicians or clinical personnel.
Communicates technical patient care data on a stat basis to and from nurses, physicians/surgeons, operating room technicians, laboratory staff, pharmacists, admitting staff, and other hospital personnel involved with the patient;
Pulls surgical records/packets and labels for each patient.
Maintains adequate inventory of office supplies and forms for the department. Maintains Operating Room departmental logs and filing system.
Notes sick calls and types on-call sheets for all shifts.
Assists the OR Nurse Manager in record keeping for repair maintenance log; enters Engineering and Biomed work orders into the computer system.
Assists in orienting new employees to clerical systems and procedures in the unit.
Provides and assures patient centered, cost efficient, safe, culturally competent, linguistically sensitive and quality services and adheres to accrediting and regulatory agency regulations.
Professionally and courteously communicates with patient/family, physicians and staff, and collaborates with patient/family and health care team.
Functions as a team member and offers assistance when needed in order to organize and prioritize responsibilities in completing daily work requirements.
Attends all identified classes and in-services required to maintain skills to perform job functions.
Assumes other duties and responsibilities that are related and appropriate to the position and area. The above responsibilities are a general description of the level and natu

MINIMUM REQUIREMENTS: This is a list of the minimum education, licenses and/or certifications, and years of experience that an applicant must have in order to be considered for the position. If there are specific shift/hours requirements, those are listed her as well (e.g., Must be able to work nights, weekends, and holidays” or “Must be able to work rotating day and evening shifts as assigned.”). In addition, HR will create an ADA statement, based on your completion of the ADA Physical and Mental Abilities Worksheet, and add it as the last minimum requirements statement.
High School Diploma or equivalent required. Graduate of Medical Assistant Program preferred.
One year of clerical, nursing assistant or other patient care work experience, six months of which must have been in an operating room setting.
Knowledge of general medical and surgery-specific terminology required.
Proficient computer skills.
Current American Heart Association BLS Certificate.
Must be able to stand, walk, sit, lift, bend, write, type, file, speak, hear, see, calculate, compare, edit, evaluate, interpret and organize for extended periods of time.
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