Employee & Labor Relations Assistant (Temporary - 3 months)

Location: Washington, DC
Date Posted: 08-28-2018
BASIC FUNCTION:
Provides administrative support to the Employee & Labor Relations group within Human Resources.
 

DIMENSIONS:

Indeterminate.
 

NATURE AND SCOPE:

Interacts with staff, department heads, vendors, patients & their families, healthcare providers, government  and local agencies, Hospital  and University officials, and the general   public.
 

PRINCIPAL ACCOUNTABILITIES:

Organizes daily meeting schedule for Employee & Labor Relations professionals. Organizes hearings for Employee & Labor Relations professionals.

Schedules 3rd step hearings of grievance matters.
 
Contacts appropriate supervisor(s), union officials to coordinate scheduling of hearings. Reserves meeting rooms for hearings.
Verifies that hearing have been held on/at the scheduled days and times. Prepares follow-up letters to supervisor and union officials.
Assists Employee & Labor Relations professionals in reviewing relevant contracts and draft memoranda as they relate to daily staffing concerns.
 
Researches employment and labor relations issues as necessary. Systematically organized and updates filing systems as necessary.
Informs Employee & Relations professionals and Director, Human Resources Services of important hearing dates and outstanding issues needing attention.

Keeps supervisor informed of work progress, major problems and issues, and offers viable solutions to such problems and issues.
 
Assists with special projects.
 
Screens telephone calls and takes messages.
 
Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
 
Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
 
Participates in activities that promote adherence to federal healthcare program requirements. Actively participates in Health Sciences Compliance Program activities.

Adheres to the requirements of the HIPAA Privacy Policies and Procedures. Maintains confidentiality of patients, families, and staff.

Assumes other duties and responsibilities that are related and appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.

CORE  COMPETENCIES:
Ability to comprehend basic legal terminology and processes. Ability to research employee and labor relations issues.

Ability to organized, analyze and present complex information clearly in writing and verbally. Ability to follow directions and perform multiple tasks in a professional manner.
Ability to operate standard office equipment including, Microsoft applications suite. Ability to work independently and as a team player,.
Competence in both oral and written English.
 
Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.

MINIMUM  REQUIREMENTS:
High School Graduate or General Equivalent Diploma (GED).

Five (5) years of administrative experience, preferably in a legal/labor/employee relations setting.
 
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