Clinical Robotics Coordinator

Location: Washington, District of Columbia
Date Posted: 06-20-2018
Howard University Hospital (HUH) located in Washington, DC is a private, non- profit institution recognized for its ground-breaking research and teaching programs. HUH has a rich tradition of leadership and service dating back to 1862. Over the course of its 150-year history of providing the finest primary, secondary, and tertiary health care services, HUH has become one of the most comprehensive health care facilities in the Washington, DC metropolitan area and is designated a DC Level 1 Trauma Center.

BENEFITS OFFERED: Competitive pay, 403-B Savings (Howard contributes a sum equal to 6% of your pay from your date of hire. Howard matches the first 2% of pay you save dollar for dollar. Both Howard’s contributions and the contributions that you make to the plan are yours, and you are immediately vested 100%. Comprehensive medical and dental plans Prescription Drug Benefits. Discount on optical wear at the HUH Optical Shop, Pet Insurance, Wellness Rewards Program, Tuition remission for employees and dependents, onsite parking, SmartTrip Commuter Transit and Parking Benefits, and much, much more!!!

BASIC FUNCTION:
The Clinical Robotics Coordinator orchestrates the overall planning, organization, direction and evaluation of the Robotic Surgery Program.  This includes coordination of care for robotics surgery patients, program management, patient, resident and staff education and training, supply and equipment management, as well as the oversight of multidisciplinary teams and acts as the liaison between the physicians, nursing staff, allied healthcare professionals, patients and their families and vendors.  The incumbent will also maintain quality standards for responsive service including data management of key quality indicators.

DIRECT REPORTS:
This position does not have direct reports.

NATURE AND SCOPE:
Interacts with physicians, nursing staff, allied healthcare professionals, patients, and their families and vendors.

PRINCIPAL  ACCOUNTIBILITIES:
  • Assists surgeons in the performance of surgical procedures which include Robotics surgeries.
  • Clinical troubleshooting of the da Vinci Surgical System during robotic procedures.
  • Set up da Vinci Surgical System for surgical procedures.
  • Supervise the preparation and positioning of patients for robotic procedures.
  • Maintain records of surgical procedure pathways and guidelines.
  • Plans for robotic surgery patients care needs by reviewing appropriateness of scheduled cases and availability of supplies/ equipment and staff.
  • Directs the final preparation of case carts and coordinates instrument, equipment and supplies required for each robotic case.
  • Orchestrates the services of OR personnel to provide rapid progression of room turnover.
  • Evaluates / adjusts specialty team staffing.  Works with Operations Coordinator to complete patient care assignments based on expertise of the staff members and demands of the OR schedule.
  • Delegates effectively in daily operations and utilizes critical thinking skills in crisis situations in a calm and professional manner.
  • Routinely prepares, maintains preference cards and monitors utilization of identified supplies and equipment.
  • Monitors and controls the environment to ensure safety in the Operating Room.
  • Observes standard precautions and practices aseptic technique in caring for the patient.
  • Oversees utilization of resources and operations of the Robotic Surgery Service Line in accordance with department goals / objectives, regulatory, professional, and accrediting agency standards, as well as the policies and procedures of Howard University Hospital.
  • Routinely acts as a clinical resource / consultant to staff for problem identification and resolution.  Anticipates and proactively guides care to prevent untoward events.
  • In collaboration with educator, establishes an orientation and education plan for the specialty service and updates clinical practice changes.
  • Assists with the orientation and preceptorship of department staff and residents to the robotic service.
  • Consistently plans and incorporates new routines, procedures and equipment into practice. 
  • Consults with staff, physicians, and unit manager to identify service specific educational needs.  Plans formal / informal education programs with the Perioperative Services Educator and assists in competency development and presentation.
  • Conducts research and evaluates new product introduced by industry representatives.
  • Coordinates and attends informational seminars, and keeps seminar advertising and calendar listings updated for the website and other advertising venues.
  • Facilitates educational meetings as necessary.
  • Functions as a clinical liaison and resource for the hospital program.
  • Acts as a role model for change; manages and implements new technological changes and practices.
  • Assists in administrative functions and in the development of and implementation of patient care protocols, clinical pathways and in updating patient policies and procedures for care of robotic surgery patients.
  • Assists in developing marketing and promotional ads surrounding the Robotic Surgery Program. 
  • Directs the hospital with achieving and maintaining Robotic Surgery Center of Excellence through meeting or exceeding standards of care, participating in site visits, tour of facility, evaluation of center and quality of care, interviews, random chart audits and rectifying any identified issues.
  • Assists in identifying and quality issues and reports these; develops a performance improvement plan for the Robotic Surgery program to assess and improve the quality and efficiency of the program including but not limited to quality assessment, utilization review, risk management, and infection control.  Identifies appropriate indicators to track and monitor.  In conjunction with marketing, assists with tracking patient data, advertising campaigns, and patient referral outcomes.
  • Exemplifies patient advocacy with physicians, staff, family and community.  Proactively resolves issues and fosters this behavior in other staff members.
  • Maintains the safety of all who interact within the unit.  Monitors staff for compliance with internal and external safety policies and procedures.
  • Facilitates a positive working environment to promote employee satisfaction and retention and recruitment.
  • Assures employee and departmental compliance to hospital policies and procedures.
  • Ensures that all robotic equipment is clean and functioning safely, removes malfunctioning equipment form service and notifies appropriate personnel.
  • Coordinate, facilitate, and manage change within the health care organization.Assists in giving staff performance evaluation inputs as required.Develops team focused interactions and works effectively with others to plan for annual objectives to be achieved by specialty team.
  • Maintain instrumentation in coordination with CSSD staff. Arranges for repairs and loaner instrumentation necessary.
  • Serve as point person for any da Vinci related questions.
  •  Assumes other duties and responsibilities that are related and appropriate to the position and area.  The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
ORGANIZATIONAL EXPECTATIONS:
  • Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
  • Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
  • Participates in activities that promote adherence to federal healthcare program requirements.
  • Actively participates in Health Sciences Compliance Program activities.
  • Adheres to the requirements of the HIPAA Privacy Policies and Procedures.
  • Maintains confidentiality of patients, families, and staff.
CARES CRITERIA:  
  • Must demonstrate collaboration; accountability; respect; excellence; and service.
  • Works with team members and peers in and outside of their immediate work group to create an exceptional experience for patients, students and other visitors; looks for ways to achieve departmental/institutional results by partnering.
  • Accepts responsibility for his/her actions to provide health care and or ancillary functions in a highly efficient and compassionate manner.  The employee must function as a Steward (Have Ownership) of the Howard values that foster a commitment to improving the patient and student experience, organizational efficiency and the environment.
  • Embraces diversity; cares holistically for those we serve; treats all as we would like to be treated; manages the patient’s right to privacy with meticulous care 100% of the time and keeps patient and proprietary information about the institution confidential.
  • Anticipates the patient’s and student’s needs, presents as a model representative of the institution and maintains high standards of care while striving to improve performance and create exceptional experiences for our customers.
  • Behaves in a friendly, resourceful and professional manner towards all they encounter; treats patients, students and visitors in the same way that they would want their family members or themselves to be treated.
CORE COMPETENCIES:  
  • Demonstrates flexibility to work on multiple projects simultaneously.
  • Knowledge of surgical procedures in general surgery and best practices.
  • Knowledge of daVinci system and specialized surgical equipment.
  • Demonstrated leadership ability and collaborative skills.
  • Demonstrate good capacity for teaching, organizing, planning, and development.
  • Possess strong interpersonal communication and customer relation skills; must be a team player.
  • Flexibility to deal with stressful, fast-paced and changing environments.
  • Ability to respond quickly to emergencies.
  • Knowledge of Microsoft Office, Outlook, and Internet 
  • Competence in both oral and written English.
  • Ability to establish and maintain effective and harmonious work relationships with staff, physicians, Hospital and University officials, and the general public.

MINIMUM REQUIREMENTS
  • Graduate of an accredited Physician Assistant program by the ARC-PA or an accredited Certified Surgical Assistant Program.
  • Must have a current PA license or Certified Surgical First Assistant certification
  • Minimum 3 years of operating room experience required, minimum 3 years current surgical first assist experience in Robotics surgery: Urology, gynecology, and general surgery experience required.
  • Current American Heart Association BLS / ACLS card required.
  • Must be able to stand, walk, sit, lift (lbs), bend, write, type, file, speak, hear, see, calculate, compare, edit, evaluate, interpret and organize for extended periods of time.
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